Calculate earned time off using flexible accrual rules. Review balances by month, hour, or pay cycle. Export practical reports for payroll, compliance, and workforce planning.
| Period | Earned Leave | Used Leave | Ending Balance |
|---|---|---|---|
| Month 1 | 2.00 | 0.50 | 3.50 |
| Month 2 | 4.00 | 1.00 | 5.00 |
| Month 3 | 6.00 | 1.50 | 6.50 |
| Month 4 | 8.00 | 2.00 | 8.00 |
| Month 5 | 10.00 | 2.50 | 9.50 |
| Month 6 | 12.00 | 3.00 | 11.00 |
Monthly accrual formula: Earned Leave = (Annual Leave Entitlement ÷ 12) × Months Worked
Hourly accrual formula: Earned Leave = Hours Worked × [Annual Leave Entitlement ÷ (Work Days Per Year × Hours Per Day)]
Gross balance: Gross Balance = Opening Balance + Earned Leave
Available balance: Available Balance = Gross Balance − Leave Taken
Carryover adjustment: Allowed Carryover = minimum(Available Balance, Carryover Limit)
Forfeited leave: Forfeited Leave = maximum(0, Available Balance − Carryover Limit)
A leave accrual calculator helps HR teams estimate earned time off with consistent logic. It can support monthly and hourly methods, making it suitable for different workforce structures. The tool is useful when policies depend on service length, worked hours, carryover limits, and leave already used.
This version focuses on practical planning. It helps estimate earned leave, current balance, allowed carryover, and possible forfeiture. That is useful for payroll coordination, employee self service, audit preparation, and policy administration. Export options also make recordkeeping easier during reviews or internal reporting.
Many organizations accrue leave evenly each month. Others calculate leave from actual hours worked. This calculator supports both. It also includes rounding choices because some policies round to the nearest half day or quarter day. Using the correct method helps reduce confusion and improves consistency across employee records.
The graph shows how earned leave grows over time. That visual trend helps managers and HR staff compare expected accrual against leave consumption. The example table also gives a quick reference model for monthly balances. Together, these sections make the calculator more than a simple total generator.
Always compare results with your formal leave policy. Rules may vary by contract type, probation status, unpaid leave periods, regional law, or anniversary based service milestones. This calculator is designed for planning and operational use, while final decisions should follow the employer’s approved policy framework.
It estimates how much paid leave an employee has earned over time. It can also show used leave, remaining balance, carryover allowance, and possible forfeiture under a policy.
Use monthly accrual when your policy grants leave evenly each month. This method is common for salaried staff and annual entitlement structures.
Use hourly accrual when leave is earned from actual hours worked. This approach often fits shift based, part time, or variable schedule employees.
Some organizations round earned leave to simplify payroll and employee balances. Matching the policy rounding rule helps keep records consistent and easier to review.
A carryover limit is the maximum unused leave that can move into the next period. Any balance above the limit may be lost, depending on company rules.
Yes. It helps organize earned leave, used leave, and remaining balances in a structured way. Exported records can support internal review and reconciliation work.
No. It supports estimation and planning. Final balances should always follow the employer’s written policy, employment terms, and applicable legal requirements.
Review annual entitlement, accrual method, service period, hours worked, leave already taken, opening balance, and carryover rules. Accurate inputs produce more reliable outputs.